Records

RECORDS & REGISTERS

This document seeks to summarise the contents of each filing cabinet/ box/folder/book/chest and identify its whereabouts so that a words search using Edit & Find will help to trace paper records. It includes archive material as well as information which could be of use to current church office-holders.

Subject	Summary of contents	Location
INVENTORY	Now in electronic format stored on Wardens’ PCs & team Office PC. Current & earlier signed print-offs, together with photographs.	Church Safe
FACULTIES	No faculty documents or copies can be found. MJS Mar 2009
LOGBOOK	Information up to 1975 derived from a document entitled “Copy of Entries in Church Log Book”. This original early logbook cannot be found. No paper logbook in use but logbook available as Logbook.doc	Team PC
FINANCES	Past accounts from 1980. Invoices & receipts. Correspondence	Roger Wheeler,
GLEBE LANDS	Old maps showing plots of land in Silverless Street, Kingsbury St, The Green subject to church leases Correspondence concerning the above Marlborough Churchyard Encroachments (Not stated if this was with permission.) Land at rear of 30, The Green: Mrs Stagg Offered for sale 1961turned down. Land rents (glebe) charged to owners of 45 & 49 Kingsbury Street. Eventually the glebe redeemed to Messrs Hillier (greengrocers store there in 1960s and Buckle No 49. Mentions tidying up behind. 16 & 17 Silverless Street. Chilseldon Badbury glebe was farmland. Then purchased by MOT who built M4 junction 15 roundabout on it (west half only). MJ Selby 09	Church Hall store cupboard south side up high
HEATING	Church heating Systems	Martin Selby
CHURCH HALL	Building works, receipts, bills, invoices, utilities, booking invoice book, accounts, bank statements, correspondence	Martin Selby
CHURCH HALL	Hall equipment operating instructions	Hall Kitchen Cupboard

SOUND SYSTEM	Loudspeakers, amplifiers, microphones, a faculty for ceiling globe speakers, hearing aid loop, receipts, brochures.	Martin Selby
SOUND SYSTEM	PA equipment operating instructions	PA console &cupboard
1955-64	Fabric – buildings maintenance. Re-roofing & restoration. 1953 Appeal. 1899 appeal proposal picture	Storage boxes in Church Hall store cupboard south side up high
Church Heating
Nave Altar	1974 Allan Solly, font move, communion rails, platform
Restoration 1969-70	Specification, correspondence. Stonework Restoration: Spray Cleaning, windows, pointing. porch tiles, gutter south aisle, downpipes
Fabric 1970-88	Fabric Receipts 1970-88 (A4 Envelope) for purchases & repairs – see logbook entries. Wood treatment of pews vestry, roof & tower. Window repairs & protection. Stone repairs. Also 1996 Rentokil report on tower. Tower spiral staircase outer wall tell-tales & cracks
1974-79 FABRIC	Proposals for redecoration 1974 & 1978; Redecoration 1980. Nave ceiling colour; Rewiring & lighting proposals 1974-79. Superfoam nave loft insulation 1979-80. Chancel plaster repairs, stone repairs Lightning conductors.
FABRIC 1987-	Removal of back 5 pews. Carpets, Cheltenham chairs, altar cross shelf & lamp. Arch repairs
ASBESTOS
RECTORY	Rectory & Alexander Terrace maintenance work 1970-09
BUILDINGS DAC	???
Miscellaneous	Henry Pearson Canonisation, Away Day 1996 Away Day 1992, Parish Weekend Away 1994 Away Day 1998 Worship Buildings Appeal 199??? Finance Accounts & budgets 1965-1990 ++ Buildings Improvement Working Party 1996 Janet Taylor trip to holy land Thank you letters Town Council comms re: St Peters, Town clock Organ repairs & music, OHP purchase Nave Floor Parish & church boundaries – big maps Letters ref old church properties, Insurance Hospital Chaplaincy Kennet ?? Church Sound System, Church Heating System Electoral roll & register, Confirmation photographs Church Hall: Legal Ownership, Construction Specification 1962, Listed building letters, Marlborough Historic Buildings Grant, Lotteries Grant Church Furnishings, faculties chairs Charities Church investments, Cadley Church & grounds (Stephen Hurd file), Census Records, Terrier and Inventory, Safety Walks	Team Office Cream Filing Cabinet – Bottom Drawer

ST MARY’S WARDENS’ FILES

TEAM OFFICE CREAM FILING CABINET – BOTTOM DRAWER

NB: Delete could be taken as “Absolutely Minimise, catalogue & archive.” Scanning?

Numbers start at the far end

	Description / Title	Recommended action
1	Henry Pearson Canonisation	Minimised to 1 side
7	Away Day 1996	Minimise & consolidate
8	Away Day 1992
9	Parish Weekend Away 1994
10	Away Day 1998 Worship
11	Buildings Appeal 199???	Minimise
12	Finance Accounts & budgets 1965-1990 ++	Minimise
13		Minimise
14	Buildings Improvement Working Party 1996	Minimise with #11
15	Janet Taylor trip to holy land Thank you letters	Delete
16	Town Council comms re: St Peters, Town clock	Catalogue
17	Organ repairs & music	Ask Mike Reynolds
18	OHP purchase Nave Floor	Minimise
19	Parish & church boundaries – big maps	Catalogue;
20	Letters ref old church properties	Catalogue; consolidate with #16
21	Insurance	Catalogue
22	Hospital Chaplaincy Kennet ??	Delete ?
22	Church Sound System	Consolidate with Martin’s files
23	Church Heating System	Consolidate with file at Martin’s home. Make copies (scan?)for files
24
25	Electoral roll & register	Ask Sue Tulloh
26	Confirmation photographs	Minimise, catalogue, archive
27	Church Hall: Legal Ownership, Construction Specification 1962, Listed building letters, Marlborough Historic Buildings Grant, Lotteries Grant	Day to day files at Martin Selby’s home. Make copies (scan?)for files.
28	Church Furnishings, faculties chairs	Catalogue
29	Charities Church investments	Consolidate with #12
30	Cadley Church & grounds (Stephen Hurd file)	Minimise, catalogue, archive
	Census Records	???
31	Terrier and Inventory	Maintain
	Safety Walks	Maintain

Pat Johns – Non stipendiary agreement Now two drawers up

Marlborough Youth Partnership – Dawn Wright Given to Alison Selby MCT

Admin for Messiah Concert 1998, Pocket Opera 1995, Henry Pearson Cricket team – name badges, Major Incident Training Seminar all deleted.